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Understanding the Close Summary

equalizer_24dp_000000.svgThe Close Summary report provides a high-level financial overview of your daily operations, mirroring the data found on the POS Close Day report. It aggregates end-of-day totals into a single view to help you reconcile daily sales and verify your organization's Gross Receipts across a broader date range. This report allows you to:

  • View summarized financial totals, including Gross, Tax, Gratuities, and Tips.

  • Filter performance data by Location and Date Range.

  • Customize the grid layout and export the data for external accounting.

Filtering the Close Summary Report

You can adjust the filters at the top of the page to refine your results for the entire report.

  1. Location: Select a Location (or location group) by ticking the box next to the desired location from the drop-down menu. You can also select All Locations (the default).
  2. Report View: Select a saved Custom View or the default Base Report from the drop-down menu. You can also create a new Custom View from this menu. For instructions, please see the article: How to Customize Reports in the Bridge.
  3. Date: Select a predefined date range (like Today, the default) or select a custom date range using the date picker.

Interacting with Report Sections

The report includes a set of controls to customize its appearance and export its data.

  1. Download: Click the Download icon (downward arrow) to export the data from the report as a CSV, Excel file, or download the entire report as a PDF.
  2. Gear Icon Options: Click the Gear icon (⚙) to open a menu with additional report controls:
    • Report Style: Change the grid's density. Options include Regular (the default), Compact, and Large.
    • Schedule Report: Open the scheduling window to configure daily, weekly, monthly, or annual reports.
    • Full Screen: Expand the Tax Summary Report to fill the screen.
  3. Sort Columns: Click any column header to sort the data in ascending (A-Z) or descending (Z-A) order.
  4. Reorder Columns: Click and drag a column header to a new position in the grid.
  5. Column Options: Click the three-dot menu on a column header to open more options.

Note: Making changes to options will activate the Save Changes button. These grid customizations can only be saved to a Custom View. If you are currently in the Base Report view, clicking Save Changes will prompt you to create a new Custom View to keep your layout.

Understanding the Metrics

The Close Summary report organizes your end-of-day financials into specific columns. You can use the Columns button on the right side of the screen to show or hide specific metrics as needed.

  • Business Day: The specific fiscal business date the transaction data is attributed to.
  • Location: The specific restaurant concept location.
  • Gross: The total sales value of items before any discounts, taxes, or fees are applied.
  • Voids: The total value of items voided after being sent to preparation. (Note: Voids represent deleted transactions and are completely excluded from the Net Sales calculation).
  • Fees: The total value of all auto-applied or manual check-level and item-level surcharges.
  • Tax: The total sales tax collected.
  • Gratuities: The total value of automatic or manual service charges applied to checks.
  • Tips: The total amount of voluntary tips added by guests.
  • Discounts: The total value of all standard comps and discount deductions.
  • Cash Discounts: The total value of cash discount incentives or cash-specific deductions applied during payment.
  • Net Sales: The final total revenue collected for the day.

How Net Sales is Calculated: The Net Sales figure represents the total funds collected for the day. The system calculates this number using the following formula:

Gross + Fees + Tax + Gratuities + Tips – Discounts – Cash Discounts = Net Sales

Example Calculation (using the Grand Totals from your report):

$6,052.38 (Gross) + $133.90 (Fees) + $239.24 (Tax) + $818.63 (Gratuities) + $234.46 (Tips) − $237.28 (Discounts) − $37.87` (Cash Discounts) = $7,203.46 (Net Sales)

Grouping Options

In addition to the columns above, you can further organize the report data by adding the following fields to the Row Groups section:

  • Location
  • Business Day

To do this, click and drag the field into the Row Groups section.

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