The Close Day Report (Z-Report) provides a complete financial summary of all sales, payments, and reconciliations for a given business day at a specific location. It is printed from the POS terminal when the day is closed and used by managers to reconcile totals, verify tender accuracy, and review overall sales activity.
- All-Day Sales and Payments Summary: Aggregates sales totals, payments, taxes, gratuities, and tips across all employees and shifts for the entire business day.
- Cash Accountability: Shows opening and closing cash amounts, net cash movement, and variances to help reconcile physical drawers.
Each section of the Close Day Report is explained in detail below:
Header
Top portion of the Z-Report, showing printing information and check distribution by revenue center.
| Field | Definition |
|---|---|
| For | The business date the Z-Report is being printed for. Users may backdate the report up to two weeks. |
| Location | Address of the location associated with the Z-Report totals. |
| Printed On | The date the report was printed. |
| User | Name of the employee who ran and printed the report. |
| Checks by Revenue Center | Breakdown of the number of checks closed in each revenue center (e.g., 9 Dining Room, 6 Patio). |
Overview
Summary of sales and operational totals for the entire day.
| Field | Definition |
|---|---|
| Gross Sales | Total value of all items sold before discounts or taxes. |
| Discounts | Total value of all applied discounts. |
| Net Sales | Gross Sales - Discounts + Fees. |
| Taxes | Total tax collected on Net Sales. |
| Gratuities | Total value of automatic gratuities applied to checks. |
| Fees | Total additional service charges or fees. |
| Tips | Total of all voluntary tips (cash and non-cash). |
| Prepayments | Value of gift cards sold or deposits taken in advance. |
| Gross Receipts | (Gross Sales - Discounts) + Taxes + Gratuities + Fees + Tips + Prepayments. |
| Voids | Total value of voided items or checks. |
| Checks | Total number of checks processed. |
| Avg Check | Net Sales / Checks. |
| Covers | Total guest count recorded. |
| Avg Cover | Net Sales / Covers. |
| Price Overrides | Total difference due to manual price adjustments. |
Pay In / Pay Out
Summary of non-sales money movement, including payment type and purpose.
| Field | Definition |
|---|---|
| Type | Payment type used for the Pay In or Pay Out (e.g., Cash, Credit). |
| Pay In | Amount of money added to the drawer manually for the specified type. |
| Pay Out | Amount of money removed from the drawer manually for the specified type. |
Payment Summary
Breakdown of all payments received by payment type.
| Field | Definition |
|---|---|
| Cash | Total value of payments made in cash. |
| Credit Card | Total value of all credit card payments. |
| Gift Card | Total value of gift card redemptions. |
| Other, etc. | Total value of all other payment types. |
Credit Card Breakdown
Totals by credit card brand.
| Field | Definition |
|---|---|
| Brand | Each card provider such as Visa, MasterCard, Amex. |
| TOTAL | Sum of all credit card payments. |
Cash
Cash accountability and reconciliation fields.
| Field | Definition |
|---|---|
| Paid In | Manual cash added to the drawer. |
| Paid Out | Manual cash removed from the drawer. |
| Net Cash Receipts | Cash Tendered - Change Given. |
| Accountable | Expected cash based on recorded activity. |
| Actual Amount In | Cash counted physically in the drawer. |
| Over/Under | Difference between expected and actual cash. |
Tips
Summary of all voluntary tips collected.
| Field | Definition |
|---|---|
| Tips (Cash) | Voluntary tips paid in cash by customers. |
| Tips (Credit) | Tips added to credit card payments. |
| Tips (Other) | Tips paid via non-cash and non-credit (e.g., gift card, comp). |
Tip Out
Displays the breakdown of tips and gratuities collected during the day and the resulting net cash owed to or by the house. This section appears on the Z-Report only when the Location's Tip Out Policy is set to End of Day. To change this, navigate to Bridge > Business Units > Locations and edit the Tip Out Policy for your specific location.
| Field | Definition |
|---|---|
| Total Cash Payments | Total amount of cash payments received for the business day. |
| Declared Cash Tips | Cash tips manually declared by employees, if enabled. |
| Cash Before Tipouts | Sum of Total Cash Payments and Declared Cash Tips. |
| Cash Gratuity | Auto gratuities paid in cash during the day. |
| Credit/Non-Cash Gratuity | Auto gratuities paid with non-cash tenders like cards or gift cards. |
| Credit/Non-Cash Tips | Voluntary tips paid with non-cash tenders (credit, gift card). |
| Total Tips & Gratuity | Sum of all tips and auto-gratuities from the day. Displayed as a negative value because it’s owed to the employees. |
| Total Cash | Net Cash Due to the House. Calculated as Cash Before Tipouts minus Total Tips & Gratuity. |
COGS Category
Sales totals broken down by Cost of Goods Sold (COGS) categories.
| Field | Definition |
|---|---|
| Category | Name of the COGS group (e.g., Food, Liquor, Wine). |
| Total | Sum of sales under that COGS type. |
Sales Category
Breakdown of Net Sales by menu-defined Sales Categories.
| Field | Definition |
|---|---|
| Category | Sales grouping like Entrees, Sides, Beverages, etc. |
| Total | Total sales for that category. |
Footer
Bottom portion of the Z-Report showing print metadata.
| Field | Definition |
|---|---|
| Date and Time | The exact time and date the Z-Report was printed. |
| User Name | The name of the employee who printed the report from the terminal. |
Z-Report → Cash Report Mapping
This section maps values found in the Close Day Report (Z-Report) to their corresponding fields in the Cash Report. It helps confirm the accuracy and consistency of reconciliation across reports.
| Z-Report Field | Cash Report Field | Notes |
|---|---|---|
| Cash: Paid In | Pay In Amount | Manual cash additions to the drawer. |
| Cash: Paid Out | Pay Out Amount | Manual cash removals from the drawer. |
| Cash: Net Cash Receipts | Cash Tendered - Cash Change | Calculated as (Cash Tendered) - (Cash Change Given). |
| Cash: Accountable | Expected Amount | System-generated expected value based on all cash movements: (Open) + (Tendered) + (Pay In) - (Change) - (Pay Out) - (Withdrawal). |
| Cash: Actual Amount In | Cash Close Amount | Manual entry by employee when closing drawer. Used to compare against Accountable amount. |
| Cash: Over/Under | Cash Over/Short | Difference between (Accountable) and (Actual Amount In Drawer). |
| Tip Out: Total Cash Payments | Cash Tendered - Cash Change | Duplicated value of (Cash Tendered - Cash Change), shown again for reconciliation in Tip Out section. |
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