The Time Card Detail report provides a granular, shift-by-shift breakdown of employee labor data for a selected business day or time period. While the Labor Summary offers high-level aggregates, this report lists every individual time card entry, allowing managers to audit specific shifts, verify break compliance, and review exact clock-in and clock-out times. This report will enable you to:
View a chronological list of all shifts worked within a selected date range.
Analyze specific shift details, including Break Duration and Shift Duration, for payroll accuracy.
Group data by Employee, Location, or Position to organize labor information without navigating multiple pages.
Verify manually added shifts alongside standard clock-ins.
Filtering the Time Card Detail Report
You can adjust the filters at the top of the page to refine your results for the entire report.
- Location: Select a Location (or location group) by ticking the box next to the desired location from the drop-down menu. You can also select All Locations (the default).
- Report View: Select a saved Custom View or the default Base Report from the drop-down menu. You can also create a new Custom View from this menu. For instructions, please see the article: How to Customize Reports in the Bridge.
- Date: Select a predefined date range (like Today, the default) or select a custom date range using the date picker.
Interacting with Report Sections
The report includes a set of controls to customize its appearance and export its data.
- Download: Click the Download icon (downward arrow) to export the data from the report as a CSV, Excel file, or download the entire report as a PDF.
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Gear Icon Options: Click the Gear icon (⚙) to open a menu with additional report controls:
- Report Style: Change the grid's density. Options include Regular (the default), Compact, and Large.
- Schedule Report: Open the scheduling modal to configure daily, weekly, monthly, or annual reports.
- Full Screen: Expand the Void Detail Report to fill the screen.
- Sort Columns: Click any column header to sort the data in ascending (A-Z) or descending (Z-A) order.
- Reorder Columns: Click and drag a column header to a new position in the grid.
- Column Options: Click the three-dot menu on a column header to open more options.
Note: Making changes to options will activate the Save Changes button. These grid customizations can only be saved to a Custom View. If you are currently in the Base Report view, clicking Save Changes will prompt you to create a new Custom View to keep your layout.
Understanding the Metrics
The Time Card Detail report organizes specific labor data points into defined columns to provide a clear view of shift activity. You can enable or disable these columns to tailor your view.
Employee: The full name of the employee who worked the shift.
Job Position: The specific role or job title the employee worked during the shift (e.g., Server, Bartender).
Business Date: The fiscal business date the shift is attributed to, which may differ from the calendar date for overnight shifts.
Clocked In At: The exact date and time the employee clocked in for the shift.
Clocked Out At: The exact date and time the employee clocked out for the shift.
Break Duration: The total amount of time the employee spent on break during the shift, displayed in hours and minutes (HH:MM).
Shift Duration: The total hours worked during the shift, calculated as the time between clock-in and clock-out, minus any unpaid break duration.
Location: The specific restaurant location where the shift was worked.
Payroll ID: The unique identification number assigned to the employee for payroll processing.
GL Number: The General Ledger number associated with the job position for accounting purposes.
Position Category: The broader classification of the job position (e.g., Front of House, Back of House).
Last Name: The last name of the employee in the report.
First Name: The first name of the employee in the report.
Grouping Options
In addition to the columns above, you can further organize the report data by adding the following fields to the Row Groups section:
Employee
Job Position
GL Number
Location
Position Category
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